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VitaCoreX LLC Revenue recovery, documentation control, and client workspaces.
Structured Intake • Recovery Systems • Legal File Control Structured Intake • File Control
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Structured Intake • Recovery Systems • Legal File Control Structured Intake • File Control
Transparent three-tier comparison

Three engagement shapes, published pricing side-by-side.

The Qualified Net Recovery Pilot is limited to approved AR portfolios (minimum size, documentation discipline, willingness to measure a baseline). The two paid tiers cover everything else: a scoped diagnostic, or a workflow-buildout pilot that does not depend on AR qualification. Every tier is priced in full, in public, before you talk to us.

Tier 1 · Revenue Recovery Diagnostic

Fixed fee — $1,500

Best for: companies that want a limited review before committing to an implementation or pilot. Two-week scoped audit with written brief: workflow audit, AR leakage map, file-control gap log, 12-month roadmap, 45-minute readout. Fee is credited against a subsequent Paid Workflow Pilot if engaged within 30 days.

  • Remote kickoff, data intake, recovery-probability model
  • Written deliverable plus 45-minute readout
  • $1,500 credited against pilot fee if engaged in 30 days
See Diagnostic details →

Tier 2 · Paid Workflow Pilot

From $2,500/month

Best for: companies that need workflow buildout, documentation controls, dashboards, SOPs, and file readiness but do not qualify for the no-retainer recovery pilot. Broader than recovery alone — fee is committed regardless of outcome; performance-linked component available on request.

  • Workflow buildout, SOPs, escalation ladder
  • Documentation controls, dashboards, file readiness
  • Weekly scorecards; counsel-ready handoff format
See Paid Workflow tier →

Tier 3 · Qualified Net Recovery Pilot

$0 upfront — success fee only

Best for: U.S. companies with qualifying AR portfolios. Upfront fee: $0 for approved portfolios. Compensation: success fee only on eligible recovered cash (15% / 18% / 22.5% by AR age band).

Explicitly excludes:

  • Legal advice
  • Licensed collection activity
  • Consumer-facing third-party collection
  • Court representation
  • Payment custody
Apply for qualification →

Qualified Net Recovery Pilot is available only to approved AR portfolios. The Revenue Recovery Diagnostic ($1,500) is the transparent entry point for any operator. The Paid Workflow Pilot (from $2,500/mo) is the paid implementation path for companies that do not qualify for, or do not want, the success-fee-only pilot. VitaCoreX LLC is not a law firm and is not a debt collector.

Pilot mechanics

How the Qualified Net Recovery Pilot works

A focused 90-day measurement on your own portfolio — three controlled phases, an explicit qualification frame, and a transparent success-fee ladder. Boundaries are stated up front so the pilot stays measurable and the numbers stay yours.

Three controlled phases over 90 days
1 Diagnose Day 1–7

Intake review: aging, workflow, file quality, leakage points.

2 Pilot Day 8–90

Controlled scope: structured outreach, documented workflow changes, KPI tracking.

3 Report Day 90+

Pilot-end deck: recovered cash, DSO change, file-readiness delta, recommended next scope.

Qualification criteria

Who qualifies

Portfolio fit

  • AR portfolio ≥ $100K
  • Balances 30–180 days aged
  • US entity, operator-side governance

Operational fit

  • Documentation accessible (even if rough)
  • Willing to run baseline + pilot measurement
  • Finance / AR stakeholder available weekly

Best-fit industries

  • Healthcare / dental
  • Fleet / logistics
  • Subscription / SaaS
  • Commercial contractors
  • Multi-location service networks

Pilot scope

Scope

Included

  • 7-day diagnostic
  • Structured intake + baseline report
  • 90-day workflow run with KPI dashboard
  • End-of-pilot executive deck
  • Recommendation for scale path

Explicitly excluded

  • Legal advice or regulatory opinions
  • Licensed collection activity
  • Consumer-facing third-party collection
  • Court representation or filing
  • Payment custody
Success fee ladder

Pay only on recovered cash

Success fee applies to controlled recovery under the new workflow — not to face value. Fees start at 15% from structured recovery driven through VitaCoreX.

Current baseline
~20%

Natural recovery on ageing AR without a structured workflow.

Controlled workflow target
~45%

Review-eligible recovery once VitaCoreX workflow is in place.

0–90 days aged
15%

of recovered cash

91–180 days aged
18%

of recovered cash

181+ days aged
22.5%

of recovered cash

Pilot success-fee guardrails
  • Success fee applies to controlled recovery outcomes under the new workflow — not to face value.
  • Applies only to accounts processed under the pilot workflow and tracked through the system.
  • No system recovery — no pilot success fee.
Important operating boundary

VitaCoreX does not take assignment of receivables, hold client funds, collect payments under its own name, send legal demands, or contact consumers as a third-party collector.

Success fees compensate workflow design, documentation control, escalation readiness, and client-side operating support.

Illustrative planning anchor — not a guarantee of portfolio-specific results. Actual numbers are measured against your own 7-day diagnostic baseline. US Chamber benchmark for pre-collection recovery: 25–33%. VitaCoreX success fees are 25% below common benchmarks.

FAQ

What operators usually ask first

Is there really $0 upfront?

Yes, for approved portfolios only. Compensation is a success fee on eligible recovered cash during the pilot window. If your portfolio does not qualify, the Revenue Recovery Diagnostic ($1,500) and the Paid Workflow Pilot (from $2,500/mo) are the transparent paid alternatives.

What if nothing is recovered?

You owe nothing on the Qualified Net Recovery Pilot. No retainer, no setup. (This applies only to approved portfolios. Paid Workflow Pilot and Diagnostic engagements carry their published fees regardless of recovery outcome.)

Are you a collection agency?

No. VitaCoreX is a consulting firm. Licensed collection is referred to partner agencies when appropriate.

Are you a law firm?

No. We provide documentation, preparation, and workflow services. Legal strategy and advice are handled by licensed counsel.

How long until we see results?

Diagnostic in 7 days; first recovery cohort typically 30–45 days; full pilot report at day 90.illustrative

Apply for the Qualified Net Recovery Pilot

Qualification takes less than a week. If your AR portfolio is approved, the diagnostic and the 90-day pilot begin at $0 upfront — compensation is a success fee only on eligible recovered cash. Not qualifying operators choose between the Revenue Recovery Diagnostic ($1,500) and the Paid Workflow Pilot (from $2,500/mo) — both with transparent published pricing.

Apply for the Qualified Net Recovery Pilot Request a private consultation instead
Sample deliverableFor companiesOpen sample

30-Day Diagnostic Report

Diagnostic output for AR portfolios that do not qualify for the free Net Recovery Pilot — workflow findings, documentation gap log, prioritized roadmap.

See the sampleBrowse the full sample library